Implemented on 22 May 2018
We collect “personal data”, which is information that identifies a living person, or which can be identified as relating to a living person. When we talk about “you” or “your” in this policy we mean any living person whose personal data we collect.
We keep the following categories of personal data:
We collect data you provide to us. This includes information you give when you communicate with us, ask for quotations or send us offers, purchase our products or services, sign up to receive communications from us, apply for employment, volunteer or enter into a contract with us. For example, we may keep the following information:
Your activities and involvement with Van Tongeren-Kennemer B.V. will result in personal data being generated. This may include the following:
We do not generally collect or store special categories of personal data. However, there are some situations where we may need to do so. This may be the case, for example, if you work or volunteer with us or apply for a job or voluntary work, or if we need to know about any access, medical or dietary requirements you may have.
We will only use your personal data with your consent, or in case it is necessary to do the following:
In any event, we will only use your personal data for the purpose or purposes for which they have been obtained.
We use your personal data to communicate with you in order to promote our products, services, activities, and events. This includes keeping you up to date about our exhibitions, events and products, and sending you general information about our products, services, activities, and events. Should you, however, at any moment decide to unsubscribe from any of the above-mentioned communication activities, you can do so by doing the following:
We use your personal data for administrative purposes including the following:
We will never share your personal data with any third party or disclose them to any third party.
Unless you have already given us your email address or telephone number in order to communicate with us about the supply of goods and services, we will ask you to “opt in” to receive marketing emails from us.
You can choose whether you want to receive or continue to receive these emails. You can change your preferences at any time.
We employ a variety of physical and technical measures to protect information we keep, and to prevent unauthorised access to, use of, or disclosure of your personal data.
Electronic data and databases are stored on secure computer systems and we control who has access to information (using both physical and electronic means).
Our staff receive data protection training, and we maintain a set of data protection procedures which our staff are required to follow when handling personal data.
The Van Tongeren-Kennemer B.V. premises are protected by CCTV, and you may be recorded when you visit Van Tongeren-Kennemer B.V. in Beverwijk. We use CCTV to help provide a safe and secure environment for visitors, our staff, and our products, and to prevent and detect crime.
The system is managed in accordance with our standard operating procedures and with good practice guidance issued by the Dutch Information Commissioner’s Office. CCTV images will only be accessed by authorised security staff, and are stored for up to 30 days, unless flagged for review.
We are based in the Netherlands only, and store all data that we collect within the European Economic Area. Some organisations that provide data processing services to us do so under contract, and may be based outside of the EEA. We will only allow them to do so if your data is adequately protected.
We will only retain your personal data for as long as it is required for the purposes for which we have collected it (e.g. we have a genuine and legitimate reason and we do not harm any of your rights and interests).
The retention period depends on our legal obligations, the nature and type of information involved, and the reason for which we have collected it. For example, should you ask us not to send you marketing emails, we will stop storing your email address for marketing purposes; however, we will need to keep a record of your preference.
We continually review what information we keep, and will any delete personal data that is no longer required.
We want to ensure that you remain in control of your personal data, and that you understand your legal rights. These are the following:
There are some exceptions to these rights, and although we will always try to respond to any instructions you may give us about our handling of your personal information, there may be situations where we are unable to meet your requirements in full.
If you would like further information about your rights, or wish to exercise them, please contact our Data Protection Officer at Van Tongeren-Kennemer B.V., Gooiland 8, 1948 RC Beverwijk, The Netherlands.
Should you wish to make a subject access request, we can provide you with a template form with instructions. Please contact us for a copy of the template for a subject access request.
If you have a complaint about how we have used (‘processed’) your personal data, you can file this directly with our Data Protection Officer.
If you are not happy with our response, or if you believe that your data protection or privacy rights have been infringed, you can file a complaint with the Dutch Information Commissioner’s Office, which regulates and enforces the data protection law in the Netherlands. You can find details of how to do this on https://autoriteitpersoonsgegevens.nl.
Our websites contain links to other, external websites. We are not responsible for the content or functionality of any such websites. Please let us know if a link does not work by sending an email to firstname.lastname@example.org.
This Policy will be reviewed no later than 2021.